By definition, a Notary Public is an impartial public officer, charged with administering oaths, witnessing signatures, and authenticating documents. He may not be a gazetted officer but is appointed by the government to supervise these legal formalities in order the curb illegalities and altercations.
Every company has to go through many legal formalities on a daily basis. The contracts that they sign need to be administered. A third party who can be unbiased while making decisions and support what is right according to the law is mandatory.
Certain companies have in-house notary public as it is more convenient. This economizes the costs as well as the company’s time. The in-house notary is more accustomed to a particular company hence he is aware of it s work culture. The pace of completion of a task is thus enhanced and you can get quick results.
The drawback of an in-house notary public is that he can be partial towards his own company. Falsified documents, notarizing documents not signed in the presence of the Notary Public, or notarizing incomplete documents can take place if the Notary public is prejudiced.
By using the services of an outside Notary Public who has no vested or financial interest in the transaction and is not employed by either part signing the documents, the appearance of impartiality on the part of the Notary Public will remain intact.
-Arti Bakshi
www.corporatestaysolutions.co.in
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